SAP Validations

Validation in Accounting document

• Validations are custom rules to check that FI data entered is correct
• Validations are defined at company code level
• Validations can be set at Document header level, Line item level and whole document level.
• Only one validation per company code can be defined at a call up point. However each validation can have multiple steps
• Transaction code : OB28
• Transaction code to maintain validation sets: GS02

Each validation consists of these 3 main points

Example : Let us create a Validation that posting to GL Accounts #400300, 400200, 400100

Require an entry in field Trading Partner. If no Trading Partner, system give an error message “Please Provide Trading Partner”

We create a SET for GL Account # 400300, 400200, 400100. This way we don’t have to specify the GL accounts in the validations. We can just enter the SET in the validation

Create SET transaction Code : GS01

In the field Table enter : BSEG-HKONT

Create Validation for FI document

Transaction Code : OB28

IMG Path : SPRO – Financial Accounting – Financial accounting global settings – Document – Document Header – Validations in Accounting Document

Click new entries and enter the below details:

Select row, double click and create the validation as below:

Click Validation button and enter below details

Select Folder and click button STEP.

Click Prerequisite (Funnel). Enter the conditions, which if True, Validations gets triggered

Prerequisite is “ When Company code is MK14 and GL account is in SET (GLACCOUNT), validation should be triggered

Now Click Check. Here enter the condition which Validation should check. We want it to verify that GL account in the SET have Trading Partner during document entry

Now click the last step Message. Here enter the Message number which should be displayed by the validation

Click Save button to Save the Validation

Now to Transport the Validation from SAP Development system to SAP Quality system, select the validation. Click Validation button -> Click Transport and save the Validation.

Test the FI Validation

Enter Vendor Invoice. Transaction Code FB60